The days of finding a secure place for hard copies of important contracts are over. Manually storing these documents in old-fashioned file cabinets have been replaced with electronic contract management solutions.

If you find yourself in the market for an update to the digital age, look for a platform that satisfies your business needs. Focus on finding a platform with the basics, and a few bells and whistles to run an efficient operation.

Get the Basics

The first basic, and obvious, requirement to look for is what features are offered to create contracts. Being able to draft contracts with your partners, employees, customers and vendors allows data accessibility. You are no longer searching through piles of paper documents that take up office space. Electronic versions of your contracts serve as a back up to hard copies.

Another essential requirement for managing contracts is the ability to easily examine documents. Most software programs help to track past success to help you plan for future projects.

Expediting the quote-to-cash cycle requires having procedures that ensures contract compliance. This crucial step keeps you from neglecting processes that could delay finalizing agreed upon expectations between you and clients.

Save Time with Workflow Tools

Any application you install should offer features that help your business in different ways. Workflow tools are often part of systems used to manage contracts. Features such as payment services, email distribution and retrieving information can be done from one system.

Software systems can be configured to your business’s goals. To maintain quality, you can control the steps of transaction workflow. You can expect to save productivity time and money with this type of investment.

Store Electronic Files

The ease of accessing electronic files is connected to the amount of storage space made available. Being able to store contracts in one system gives you more time to take care of other core needs in your business.

This feature also reassures customers that their data is securely stored in an electronic database. There are many pitfalls to maintaining hard copy contracts. These can be avoided by using electronic copies for functions such as origination and modifications.

An effective system to manage your business contracts is one that is digital, efficient and consistent. Not only do you want the ability to create contracts based on agreed specifications, but you also need to analyze them again your financial goals. The right system keeps you compliant, data secure and helps to promote customer satisfaction.

With hundreds of users generating massive amounts of data every day, it’s no wonder enterprise organizations need enterprise storage solutions. Today’s options are plentiful. Below are a few enterprise storage solutions for large organizations to consider.

Online Storage

Online storage is a good solution for some organizations. Depending on your needs, online storage can serve as a backup solution, a file sharing and collaboration solution, or as a secure repository for sensitive files. Various online storage service providers exist, some of whom cater to enterprise organizations. Factors to consider include cost, features, and security (Source: Tegile’s Enterprise Data Storage Solutions).

Network Attached Storage (NAS)

Network attached storage is just that, a network attached storage solution. This could be a series of hard disks or a storage device consisting of multiple disks such as a RAID device. The NAS is assigned its own network address, allowing other devices on the network to access the device.

Storage Area Network (SAN)

A storage area network (SAN) is a network for storage devices that serves data to a network. The SAN is part of an enterprise’s larger network. Storage area networks support a number of data storage processes including backup and restore, disk mirroring, data archiving, and data migration.

Hybrid Storage

One of the more recent innovations in enterprise storage solutions involves hybrid drives. These drives combine traditional hard disks with solid state storage. As a result, they have the high storage capacities needed by enterprise organizations and perform much better than their all-hard disk counterparts. These hybrid storage solutions store commonly used data on solid state drives, allowing for superior performance most of the time. Meanwhile, less commonly used data is stored on traditional high capacity hard disks, allowing the enterprise to store massive amounts of data which can be accessed as needed (Source: Storage Challenges Whitepaper) .

Online storage, network attached storage, storage area networks, and hybrid storage solutions are but a few examples of some of the more common enterprise storage solutions available today.

Technology is ever evolving. As technology enables more paths to your systems and information, your users, endpoints and lines of defense become blurred.

Just imagine the sheer volume of data surrounding cyber security operations becomes more overwhelming each day. Securing this world of ethereal connections is a continuous cycle of detecting and deterring threats and developing new responses to new attack vectors.

There is no time where one can say, ok this site is now secure, we can rest easy. This is a wrong perception. In fact, it has only begun. You need to constantly maintain your system and protect it from the also evolving security threats that can affect your system.

Risking it is dangerous. Once your system gets compromised, the results can be catastrophic.

The TWD cybersecurity solutions team is proficient in leading security technologies and best practices, and provides a full range of network defense tools and services to minimize risk, increase your visibility and control and secure your network systems and information.

Their team are all certified security professionals who have deep knowledge and experience designing and implementing industry leading innovative IT security solutions. They ensure compliance on systems and areas that range from unclassified to “top secret security levels.

Check them out.

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